Getting things done isn't about having the most features — it's about having the right ones in the right place at the right time. The best productivity system captures everything quickly, keeps it organized simply, and reminds you exactly when you need to act.
Todoist built a powerful task manager with natural language processing and project hierarchies. TaskLoco took a different path: sticky notes that hold everything — tasks, files, calendar events — with reminders that bring you right back to the context you need. Both get things done, but in very different ways.
What to Look for in a Getting Things Done System
A truly effective GTD system needs three core capabilities: rapid capture, reliable organization, and actionable reminders. The capture phase is critical — if it takes more than seconds to record a thought, task, or idea, you'll lose momentum and miss important items.
Organization matters just as much. Your system should group related information naturally without forcing artificial project structures. A grocery list, meeting notes, and follow-up tasks for the same client should live together, not scattered across different apps and interfaces.
Finally, reminders must bring context back instantly. Getting pinged about a task is useless if you have to hunt through multiple screens to remember what it was about or find the supporting documents you need to actually complete it.
Why TaskLoco Gets Things Done Faster
TaskLoco treats every piece of information as a sticky note that can hold text, tasks, files, and calendar events together. Instead of splitting your grocery list from your meal photos from your cooking timer, everything lives on one note that you can share, schedule, and act on as a complete unit.
The Chrome extension captures any webpage in one click. Your phone gets push notifications that deep-link directly back to the specific note — not a generic task list where you have to hunt for context. When that reminder fires, you see the original note with all the files, links, and background information you need to actually get it done.
Team sharing works like email forwarding. Send a note to a colleague and they get their own copy to modify and act on. No permission systems, no access levels, no workflow bottlenecks — just information that flows as fast as your team needs to move.
Files and Media Integration
Real work involves files. Meeting notes need the presentation slides. Project tasks need the spec document. Recipe ideas need the photo you took of that dish. TaskLoco includes 10GB of file storage with every Premium subscription — drag files directly onto notes where they belong contextually.
Photos embed visually in notes. Documents link securely with one-click access. Everything syncs across your devices so the file you attached on your laptop is ready when you need it on your phone. No separate cloud storage to manage, no broken links when services change.
The secure link system means you can share notes with files attached. Recipients get access to exactly what they need without exposing your entire file system or requiring them to sign up for additional storage services.
Calendar Integration That Actually Works
TaskLoco's calendar view shows your notes with due dates alongside regular calendar events. Instead of managing tasks in one app and appointments in another, everything appears on one timeline where you can see the real shape of your day.
Create calendar events directly from notes — the context stays attached. That client meeting note becomes a calendar event that still holds all the background information, files, and follow-up tasks you'll need during and after the meeting.
The mobile web app puts your entire calendar in your pocket without needing separate native apps. Push notifications remind you of both scheduled events and task deadlines with the same deep-linking that brings you right back to the information you need.
How TaskLoco Compares
| Feature | TaskLoco | Todoist |
|---|---|---|
| Free tier | Two free options: Lite (20 notes, no sign-in) and Lite Plus+ (30 notes, synced) FREE | Limited free tier with basic features |
| File attachments | 10GB included with Premium — drag files directly onto notes | File attachments available |
| Natural language input | Type or paste normally — no special syntax required | Advanced natural language processing for dates and tasks |
| Calendar integration | Built-in calendar view with notes and events on one timeline | Calendar sync with external calendar apps |
| Reminder delivery | Push notifications that deep-link to original note with context | Standard task notifications |
| Team sharing | Yes — included with Premium. Each team member requires a separate subscription — currently $9.99/month per person, but TaskLoco is offering a Charter Member special: 50% off for life, currently $4.99/month per person for the first 500 subscribers with code CHARTER50. | Project-based sharing with permission levels |
| Chrome extension | One-click webpage capture to notes — free with all tiers FREE | Browser extensions available |
| Project templates | Create reusable note templates | Extensive project templates and workflows |
| Labels and filters | Full-text search across notes and attachments | Advanced labeling and filtering system |
| Mobile experience | Web app works on any device — no app store restrictions | Native mobile apps |
| Task dependencies | Notes can reference other notes | Full task dependency tracking |
| Sub-tasks | Tasks within notes — unlimited nesting | Hierarchical sub-task structure |
| Integrations | Email and SMS reminder add-ons | Extensive third-party integrations |
| Team size limits | No team size restrictions — each person needs own subscription | Various team size tiers and restrictions |
| Data export | Notes export in standard formats | Multiple export formats available |
| Enterprise features | Simple team sharing without enterprise complexity | Full enterprise feature set with SSO and compliance |
Who Should Use Each
Use TaskLoco if…
- You want everything — notes, tasks, files, calendar — in one simple interface
- You need reminders that bring back full context, not just task names
- You prefer visual organization over complex project hierarchies
- You want team sharing that works like email forwarding
- You need file attachments included without separate storage subscriptions
Use Todoist if…
- You need advanced natural language task input and date parsing
- Your workflow depends on complex project templates and dependencies
- You require extensive third-party app integrations
- You need enterprise-grade compliance and security features
- You prefer structured project management over flexible note organization
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Why choose TaskLoco over Todoist for getting things done?
TaskLoco keeps tasks, notes, files, and calendar in one place with reminders that deep-link back to full context. No project complexity — just capture everything on sticky notes and get reminded when you need to act. $9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
Does TaskLoco work as well as Todoist for team productivity?
TaskLoco's team sharing works like email — share a note and recipients get their own copy to modify. No permission systems or access levels to manage. Everyone sees the same context: tasks, files, and background information together.
Can TaskLoco handle complex projects like Todoist?
TaskLoco organizes by context rather than rigid project structures. Related tasks, notes, and files live together naturally. For complex project dependencies and Gantt charts, Todoist has more specialized features.
How do TaskLoco reminders compare to Todoist notifications?
TaskLoco reminders are delivered as push notifications that deep-link directly to the original note with all context intact. You see the task with supporting files and background information — not just a task name.
Does TaskLoco have natural language input like Todoist?
TaskLoco focuses on fast capture through normal typing and one-click webpage capture. Todoist has more advanced natural language processing for parsing dates and creating tasks from sentences.
Which is better for mobile productivity?
TaskLoco runs as a web app on any device without app store restrictions. Todoist has native mobile apps. Both sync across devices, but TaskLoco's reminders deep-link to full note context on mobile.
Can I migrate my data from Todoist to TaskLoco?
You can export your Todoist tasks and manually recreate them as TaskLoco notes. The transition works best when you want to move from structured projects to flexible note-based organization with integrated files and calendar.
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TaskLoco is available on iPhone, Android, Chrome, and every web browser.