Notion and Trello solve different problems brilliantly. Notion gives you powerful documentation with databases and relations — perfect for building knowledge bases. Trello's visual kanban boards make project workflows crystal clear. But what if you want both capabilities without juggling two separate tools?
TaskLoco takes a different approach: sticky notes that work like tasks, with built-in reminders, file attachments, and team sharing. No complex databases to set up, no board limitations to work around. Just simple notes that scale from quick thoughts to full project management.
The Documentation vs Boards Dilemma
Notion shines when you need structured documentation. Its block-based editor lets you build wikis, databases, and interconnected pages. You can create project templates, track properties across items, and build custom views. It's essentially a workspace operating system.
Trello takes the opposite approach — pure visual simplicity. Cards move through lists on boards, mimicking how teams naturally think about workflows. You see everything at a glance: what's planned, in progress, and done.
Both approaches work, but they force you to think in their specific frameworks. TaskLoco removes that constraint.
Simplicity That Scales
Notion's power comes with complexity. Setting up databases, properties, and relations takes time. New team members need onboarding. Trello is simpler to start but hits walls quickly — no file attachments on free plans, limited automation, and everything must fit the board metaphor.
TaskLoco starts simple and stays simple. Create a note, add text or files, set a reminder. Share with teammates by entering their email — they get a copy they can edit independently, like email forwarding. No permissions to manage, no access levels to configure.
The Chrome extension captures any webpage in one click. Mobile access works through any browser. Reminders arrive as push notifications that deep-link back to your original note.
Team Sharing That Actually Works
Notion requires workspace setup, user invitations, and permission management. Trello boards need member additions and role assignments. Both create dependencies — if someone leaves or changes permissions, your workflow breaks.
TaskLoco sharing works like email. Enter a teammate's address, and they receive a copy of your note they can make their own. No shared workspace to manage, no access to revoke. They can edit their copy, add their own files, or forward it to others.
This independence eliminates the collaboration overhead that bogs down traditional project tools. Everyone owns their tasks while staying connected to the team.
Files and Reminders Built In
Trello's free tier doesn't include file attachments. Notion handles files but they're buried in page structures. Both require third-party tools for robust reminder systems.
TaskLoco includes 10GB of file storage with every Premium account. Drag any file into a note — PDFs, images, documents, videos. Reminders are built into every note, delivered as push notifications to your phone and computer, with optional email and SMS add-ons.
The calendar view shows all your notes with due dates in one timeline. No separate calendar app needed, no complex project dependencies to map out.
The Honest Comparison
| Feature | TaskLoco | Notion and Trello |
|---|---|---|
| Free tier | Two free options — Lite (20 notes, no sign-in) and Lite Plus+ (30 notes, synced) FREE | Notion: limited blocks; Trello: limited Power-Ups, no attachments |
| File attachments | 10GB included with Premium — any file type | Notion: 5MB limit on free, higher on paid; Trello: none on free, 10MB on paid |
| Reminders | Built into every note — push notifications with deep-linking | Notion: basic reminders; Trello: due dates only |
| Team sharing | Yes — included with Premium. Each team member requires a separate subscription — currently $9.99/month per person, but TaskLoco is offering a Charter Member special: 50% off for life, currently $4.99/month per person for the first 500 subscribers with code CHARTER50. | Both require workspace setup and permission management |
| Mobile experience | Web app works on any mobile browser, plus native Lite app | Both have full native mobile apps with |
| Database functionality | Simple notes only — no databases or relations | Notion: full database with relations; Trello: card properties and Power-Ups |
| Chrome extension | One-click webpage capture to new notes FREE | Notion: web clipper available; Trello: limited capture options |
| Calendar view | Built-in calendar shows all notes with due dates | Notion: calendar database views; Trello: Calendar Power-Up |
| Search capability | Full-text search across all notes and attachments | Both offer comprehensive search across content |
| Templates | No templates — start with blank notes | Notion: extensive template library; Trello: board templates |
| Third-party integrations | Limited integrations — focused tool | Both offer extensive app marketplace and integrations |
| Project dependencies | No dependency tracking or Gantt charts | Notion: relation databases; Trello: limited with Power-Ups |
| Learning curve | Immediate — works like sticky notes FREE | Notion: steep learning curve; Trello: simple but limited |
| Real-time collaboration | Independent copies — no real-time editing | Both offer real-time collaborative editing |
| Kanban boards | Wall view only — no formal board structure | Notion: database kanban views; Trello: core kanban functionality |
| Storage per user | 10GB included, expandable to 1TB+ | Notion: varies by plan; Trello: 10MB attachments on paid plans |
| Anonymous usage | TaskLoco Lite requires no account — completely anonymous FREE | Both require account creation for any meaningful use |
| Enterprise features | Simple team sharing only — no enterprise SSO or compliance | Both offer enterprise-grade security and compliance features |
Who Should Use Each
Use TaskLoco if…
- You want notes, tasks, and files in one simple tool without workspace overhead
- You prefer independent task ownership over shared collaborative editing
- You need file attachments and reminders built in, not as add-ons
- You want team sharing that works like email forwarding
- You value immediate usability over extensive customization options
Use Notion and Trello if…
- You need sophisticated database functionality with relations and properties (Notion)
- You require formal kanban board workflows with swimlanes and automation (Trello)
- Your team needs real-time collaborative editing on shared documents
- You want extensive third-party integrations and app marketplace access
- You need enterprise security compliance and SSO integration
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco vs Notion and Trello
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Can TaskLoco replace both Notion and Trello?
TaskLoco combines note-taking, task management, file storage, and reminders in one tool. If you use Notion mainly for notes and Trello for task tracking, TaskLoco can replace both. However, if you need Notion's database functionality or Trello's formal kanban automation, stick with those specialized tools.
How does TaskLoco handle project organization?
TaskLoco uses a wall view where you arrange notes however makes sense — by project, priority, or deadline. Each note can contain tasks, files, and reminders. While it doesn't have formal boards or databases, the flexibility often works better for mixed workflows.
Does TaskLoco work on mobile like Notion and Trello apps?
TaskLoco Premium and Lite Plus+ work through your mobile browser, not as native apps. TaskLoco Lite is a native app but only stores 20 notes locally without sync. The browser experience is fast and responsive, though not quite as smooth as dedicated mobile apps.
Can I import my data from Notion or Trello?
TaskLoco doesn't have direct import tools. You'll need to manually recreate important content as new notes. The Chrome extension can capture web content in one click, which helps when migrating documentation from Notion pages.
How much does TaskLoco cost compared to Notion and Trello?
$9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
Does TaskLoco have templates like Notion?
No, TaskLoco starts with blank notes every time. This keeps things simple but means you'll need to create your own structure. The trade-off is immediate usability without setup time.
Can TaskLoco handle large team collaboration?
TaskLoco sharing works by sending copies to team members rather than shared workspaces. This works well for task distribution and status updates, but not for collaborative document editing. Each team member needs their own subscription.
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TaskLoco is available on iPhone, Android, Chrome, and every web browser.