Smartsheet promises the power of spreadsheets with project management features. But here's the reality: most teams don't need database-level complexity for daily tasks. They need something that actually gets used.
TaskLoco takes the opposite approach. Instead of building elaborate grids and formulas, you get sticky notes that work like your brain does. Add a task, set a reminder, attach a file, share with your team. No spreadsheet knowledge required.
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco vs Smartsheet
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Setup: Minutes vs Days
Smartsheet requires planning your data structure, setting up columns, configuring formulas, and training your team on grid navigation. Most teams spend days or weeks just getting their workspace functional.
TaskLoco works immediately. Create a note, type your task, hit save. Add reminders with one click. Attach files by dragging them in. Your team understands it instantly because it works like physical sticky notes.
This isn't about dumbing things down. It's about removing barriers between you and your work. When adding a task takes 30 seconds instead of navigating through spreadsheet cells, you actually capture everything that matters.
Real Tasks vs Spreadsheet Theater
Smartsheet excels at detailed project tracking with dependencies, Gantt charts, and resource management. But most daily work doesn't need project management — it needs task management.
TaskLoco focuses on what actually moves work forward: capturing ideas quickly, setting reminders that work, sharing notes with your team, and keeping files attached to context. No formulas to break, no columns to maintain.
Your notes sync instantly across all devices. The mobile experience works through your browser — same features, same speed, no app store downloads. Everything stays in sync whether you're on desktop, phone, or tablet.
Team Sharing That Actually Works
Smartsheet sharing means managing permissions, access levels, and user roles. Someone always ends up locked out of the wrong cells or confused by the grid structure.
TaskLoco team sharing works like email. Share a note with your team, they get notified, and they can clone it to make their own version. No permissions to manage, no access conflicts, no training needed.
Every team member needs their own subscription, but there's no enterprise minimum or complex seat management. Everyone gets the full feature set from day one.
Pricing That Makes Sense
$9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
Unlike spreadsheet-based solutions that charge for seats, storage tiers, and feature packages separately, TaskLoco gives you everything in one simple subscription per person. No calculating costs based on team size or feature usage.
The charter offer locks in your discount permanently — not just an introductory rate. As TaskLoco grows and adds features, charter members always pay half the regular price.
The Honest Comparison
| Feature | TaskLoco | Smartsheet |
|---|---|---|
| Free tier | Two free tiers — Lite (20 notes, no sign-in) and Lite Plus+ (30 notes, synced) FREE | Limited free plan with basic features |
| Setup time | Instant — works like physical sticky notes | Complex spreadsheet configuration required |
| Mobile experience | Full web app works perfectly on mobile browsers | Native mobile app with limited functionality |
| File attachments | 10GB included, attach directly to notes | File linking and storage available |
| Reminders | Built-in reminders with push notifications with optional email & SMS notifications available | Automated alerts and notifications |
| Team collaboration | Share notes like email — simple and effective | Advanced permission controls and user management |
| Chrome extension | One-click webpage capture to notes FREE | No dedicated browser extension |
| Calendar view | Built-in calendar shows all reminders and deadlines | Calendar integration available |
| Search functionality | Full-text search across all notes and attachments | Advanced search with filters and criteria |
| Learning curve | Zero — works like physical sticky notes | Steep — requires spreadsheet and formula knowledge |
| Project dependencies | Basic task relationships only | Advanced dependencies and critical path tracking |
| Gantt charts | Not available | Full Gantt chart functionality |
| Resource management | Not available | Comprehensive resource allocation tools |
| Custom formulas | Not needed — simple note-based system | Extensive formula and calculation capabilities |
| Reporting dashboard | Simple progress tracking built-in | Advanced reporting and analytics |
| API access | Limited integrations available | Extensive API and integration options |
| Enterprise security | Standard security practices | Enterprise-grade security and compliance |
| Data visualization | Clean, simple note organization | Charts, graphs, and pivot tables |
| Pricing transparency | Flat rate per person, no hidden costs | Multiple tiers with varying feature sets |
Who Should Use Each
Use TaskLoco if…
- You want to capture and organize tasks without spreadsheet complexity
- Your team needs something that works immediately without training
- You prefer simple sharing over complex permission management
- You want one flat subscription per person with all features included
- You need quick webpage capture and file attachments in context
- You value speed and simplicity over enterprise project management features
Use Smartsheet if…
- You need advanced project dependencies and critical path analysis
- Your work requires complex formulas and automated calculations
- You manage large projects with detailed resource allocation
- Your organization requires enterprise compliance certifications
- You need extensive API access for custom integrations
- You prefer grid-based data organization over note-based systems
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Why choose TaskLoco over Smartsheet?
TaskLoco eliminates spreadsheet complexity while giving you everything needed for daily productivity — notes, tasks, reminders, files, and team sharing. No formulas to learn, no complex setup required. $9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
Can TaskLoco handle project management like Smartsheet?
TaskLoco focuses on task management rather than complex project management. You get reminders, deadlines, file attachments, and team sharing without requiring spreadsheet expertise or dependency tracking.
Does TaskLoco work on mobile like Smartsheet?
Yes, TaskLoco's web app works perfectly on mobile browsers with full feature parity. No app store downloads needed — same speed and functionality across desktop, tablet, and phone.
How does TaskLoco team sharing compare to Smartsheet permissions?
TaskLoco sharing works like email — share a note, recipients get notified and can clone it to their own workspace. No permission levels to manage or access conflicts to resolve.
Can I attach files to tasks in TaskLoco?
Yes, TaskLoco includes 10GB file storage with every subscription. Attach documents, photos, recordings directly to notes. Files stay organized by task context, not in separate folder structures.
Is TaskLoco suitable for teams currently using Smartsheet?
If your team struggles with Smartsheet's complexity or spends more time managing spreadsheets than completing tasks, TaskLoco offers a simpler approach. Best for teams who need productivity tools, not project management databases.
How quickly can a team start using TaskLoco?
Immediately. TaskLoco works like physical sticky notes — no spreadsheet training, column setup, or formula configuration required. Most teams are fully productive within minutes of signing up.
Born in Brooklyn. Powered by AWS. Your data stays yours.
TaskLoco is available on iPhone, Android, Chrome, and every web browser.