You have a task: edit the product demo. The footage is in Google Drive. The feedback is in an email. The client's reference video is in a Slack message from three weeks ago. By the time you've gathered everything, you've lost twenty minutes and half your focus. This is the workflow most task managers quietly accept as normal — and it's not normal, it's broken.
A task manager that handles video isn't a niche want. It's what any creative, marketer, editor, or operations person actually needs. The question is what that looks like in practice: can you attach video files, preview them without leaving the app, and keep them pinned to the specific task they belong to? That's the bar. TaskLoco clears it.
What to Look for in a Task Manager That Handles Media
Most task managers were designed around text: a title, a due date, a status. That's fine for software sprints and HR checklists. It falls apart the moment media enters the picture. If your work involves video — reviewing footage, referencing tutorials, sharing client deliverables, tracking creative assets — you need something that treats files as first-class citizens, not afterthoughts bolted on through third-party integrations.
There are three criteria that actually matter when evaluating a task manager for video-heavy work:
- File attachment depth: Can you attach files directly to a task or note, or does the tool just let you paste an external link? A real attachment lives inside the app. A link dies when the source moves.
- In-context preview: Can you view or play the file without leaving the task? Opening a separate app or tab breaks concentration and doubles the steps between seeing a task and doing it.
- Storage you can actually use: A token 100MB allowance is theater. Meaningful video work requires real storage — gigabytes, not megabytes — included with the subscription, not locked behind a separate storage tier.
Beyond those three, consider how the tool handles the surrounding workflow: Can you set a reminder tied to that specific task? Can teammates see the same note with the file already attached? Can you capture a webpage reference just as easily as a video file? Those surrounding capabilities determine whether the tool actually replaces your scattered workflow or just adds one more app to it.
How TaskLoco Handles Video Inside Notes
TaskLoco is built around sticky notes — but not the thin, text-only kind. Every Premium note is a container: it holds your task text, your files, your reminders, and your media. When you attach a video file to a note, it stays there. It doesn't redirect you to Drive. It doesn't ask you to install a plugin. It lives inside the note alongside everything else relevant to that task.
With 10GB of file storage included in every Premium subscription, you're not just getting a place to link out — you're getting actual space to store actual video files. For most creative workflows, that's meaningful. A product walkthrough, a client feedback recording, a reference clip — these fit comfortably in 10GB alongside your other attachments, and you can stack additional storage in tiers (10GB / 50GB / 200GB / 1TB) if your library grows.
This sounds obvious. It shouldn't be rare. But across the mainstream task managers, real file attachment — not just link-pasting — is either missing entirely, locked behind premium tiers that still don't give you usable storage, or so buried in the interface that it's faster to just email yourself the file. TaskLoco makes it the default behavior, not an exception.
The Surrounding Workflow: Reminders, Sharing, and the Chrome Extension
Embedding a video file is only useful if the rest of the workflow holds up around it. Here's how TaskLoco's Premium features connect:
Reminders that deep-link back to the note. Set a reminder on any note and when it fires, it pushes a notification directly to your phone or computer. Tap it and you're taken straight back to that note — video file and all. No digging. Optional email and SMS notifications are available if you want additional channels, but the push notification is what gets you back into context fastest.
Team sharing that actually shares the file. TaskLoco's team sharing works like email: you share a note and the recipient can clone it and make it their own. That means the video attachment travels with the note. You're not sending a link to a folder they may not have access to — you're handing them the whole package. No permissions setup. No access levels to configure. Clone and go.
Chrome extension for web references. A lot of video work involves reference material: a YouTube tutorial, a competitor's ad, a Vimeo reel you want the editor to match. The TaskLoco Chrome extension captures any webpage in one click and drops it into a new note. Pair that with a video file attachment and a reminder, and you have a complete creative brief inside a single note.
Calendar view for deadline tracking. Notes with due dates surface in TaskLoco's calendar view, so your video deliverables sit alongside everything else on your schedule. No separate project tracker needed for that layer.
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
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Frequently Asked Questions
Can I actually embed a video file inside a TaskLoco note?
Yes — with TaskLoco Premium, you can attach video files directly to any note. They're stored in your 10GB file storage (stackable if you need more) and live inside the note alongside your task text, reminders, and other attachments. No redirecting to a separate folder.
How much video storage does TaskLoco include?
TaskLoco Premium includes 10GB of file storage per person. If you need more, you can add storage in tiers — 10GB, 50GB, 200GB, or 1TB — and stack them up to 100x. Each team member's subscription includes their own 10GB base.
Does TaskLoco have a free plan I can try before paying?
There are two free tiers. TaskLoco Lite is the native iPhone and Android app — anonymous, no sign-in, up to 20 notes stored on the device, no file attachments. TaskLoco Lite Plus+ is the free web app with Google sign-in — up to 30 synced notes and the Chrome extension, but still no file attachments or reminders. File attachments including video require Premium. Premium includes a 7-day free trial, so you can test it fully before day eight.
How do reminders work when a note has a video file attached?
Set a reminder on any note and it fires as a push notification to your phone or computer. Tapping it deep-links you straight back to that note — so if the note has a video file attached, you land right on it. Optional email and SMS notifications are also available if you want additional channels.
Can I share a note that has a video file in it with a teammate?
Yes. TaskLoco's team sharing works like email — you share the note and the recipient can clone it and make it their own. The file attachment travels with the note. No permissions to configure, no access levels. Each team member needs their own Premium subscription to share and receive notes with attachments.
What is the TaskLoco Chrome extension and does it work with video?
The Chrome extension lets you capture any webpage in one click and drop it into a new TaskLoco note. It's ideal for saving video reference links, competitor clips, or tutorial pages. Combine a captured web reference with an attached video file and a reminder, and you have a complete brief inside a single note.
How much does TaskLoco Premium cost?
$9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
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TaskLoco is available on iPhone, Android, Chrome, and every web browser.