Choosing between Todoist and Asana feels like picking between a race car and a pickup truck — they're built for different jobs. Asana dominates when you need project timelines, dependencies, and team workflows. Todoist wins on personal productivity with its natural language parsing and karma system. Both are excellent at what they do.
But what if you want something that feels more natural? TaskLoco built productivity around sticky notes — the tool everyone already knows. Instead of learning new project management concepts or task hierarchies, you write notes, set reminders, attach files, and share with your team. Everything syncs across devices, reminders ping your phone, and your whole workflow stays as simple as Post-it notes on a wall.
The Sticky Note Advantage
Todoist excels at parsing natural language — type 'Call mom tomorrow at 2pm' and it automatically creates the task with the right date and time. Asana shines with project templates and custom fields that scale across large teams. These are genuine strengths that matter for specific use cases.
TaskLoco takes the opposite approach: simplicity first. Every note looks and works like a sticky note. Write whatever you want, set a reminder if you need one, attach a file if it helps. No projects to set up, no templates to configure, no hierarchy to learn. The interface stays familiar because everyone already knows how sticky notes work.
The Chrome extension captures any webpage in one click, turning it into a note with the URL preserved. Perfect for saving articles, product pages, or research without losing context. This beats bookmarking because you can add your own thoughts and set reminders on the same note.
Files and Media Without the Overhead
Asana's proofing features are impressive for creative teams who need approval workflows and version control. That's real enterprise-grade functionality that TaskLoco doesn't try to match.
But for most file sharing needs, TaskLoco's approach works better. Drag any file onto a note — photos, PDFs, documents, videos — and it attaches instantly. Each Premium account includes 10GB of storage that scales with add-on tiers up to 1TB. Files sync with the note, so when you share the note with your team, they get everything in one place.
Photos embedded in notes display directly in the interface. Documents open with a click. No separate file management system to learn, no permissions to configure. Your files live where they belong — attached to the notes that need them.
Reminders That Actually Reach You
Both Todoist and Asana send email notifications, but email gets buried. TaskLoco reminders hit your phone and computer as push notifications — the same instant alerts you get for texts and calls. When the reminder fires, it deep-links straight back to the original note with all your context preserved.
Set a reminder on a note with your meeting agenda, and when it pings your phone, one tap opens the exact note with your talking points. No digging through email, no searching for the right task. The reminder takes you directly where you need to go.
Email and SMS reminders are available as optional extras, but push notifications are the core. They're faster, more reliable, and they work even when your email is overwhelmed.
Team Sharing That Just Works
Asana's project permissions and role-based access controls are sophisticated — perfect for large organizations with complex approval chains. Todoist's team features work well for shared projects with clear ownership structures.
TaskLoco keeps team sharing simple: share a note like sending an email. Your teammate receives it, can clone it to their own workspace, and modify their copy however they want. No permissions to manage, no access levels to configure. Everyone gets what they need without administrative overhead.
Changes sync in real-time when you're working on the same shared note. But unlike complex collaboration tools, there's no learning curve. If you can share a document, you can share a TaskLoco note.
The Honest Comparison
| Feature | TaskLoco | Asana |
|---|---|---|
| Free tier | Two free tiers — Lite (20 notes, no sign-in) and Lite Plus+ (30 notes, synced) FREE | Limited free plan with basic features |
| Natural language input | Simple note creation — no parsing needed | Excellent natural language parsing for dates and times |
| Project templates | No templates — notes are freeform | Extensive project templates and custom fields |
| File attachments | 10GB included, drag-and-drop to any note | Limited file storage on most plans |
| Calendar view | Built-in calendar with all notes and reminders | Calendar view available |
| Mobile app | Web app on mobile browsers, native Lite app for quick notes | Full-featured native mobile apps |
| Chrome extension | One-click webpage capture to notes FREE | Basic browser extensions available |
| Push notifications | Push notifications with deep-linking to original note | Standard push notifications |
| Team sharing | Yes — included with Premium. Each team member requires a separate subscription — currently $9.99/month per person, but TaskLoco is offering a Charter Member special: 50% off for life, currently $4.99/month per person for the first 500 subscribers with code CHARTER50. | Project-based sharing with permissions |
| Search | Full-text search across notes and attachments | Search across tasks and projects |
| Dependencies | No task dependencies | Advanced task dependencies and blocking relationships |
| Gantt charts | No Gantt charts | Timeline and Gantt chart views |
| Custom fields | Freeform notes — no structured fields | Extensive custom field options |
| API access | Limited integrations | Full API with extensive integrations |
| Enterprise features | Simple team features, no enterprise controls | Advanced admin controls and security features |
| Karma/gamification | No gamification | Karma system and productivity insights |
| Cross-device sync | Instant sync across all devices | Good sync across platforms |
| Learning curve | Familiar sticky note interface — no learning curve FREE | Moderate learning curve for advanced features |
Who Should Use Each
Use TaskLoco if…
- You want the simplicity of sticky notes with modern sync and reminders
- You need tasks, files, and calendar in one simple interface
- You prefer push notifications that deep-link to your original notes
- You want team sharing without permission complexity
- You need file attachments that sync with your notes automatically
Use Asana if…
- You need advanced project dependencies and Gantt charts
- You want natural language task input with automatic parsing
- You require enterprise security and compliance features
- You need extensive API integrations and custom workflows
- You manage complex projects with multiple stakeholders and approval chains
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco vs Asana
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Why choose TaskLoco over Todoist or Asana?
TaskLoco combines the simplicity everyone loves about sticky notes with modern features like sync, reminders, file attachments, and team sharing. No learning curve, no project setup — just write notes, set reminders, and stay organized. $9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
Does TaskLoco have natural language input like Todoist?
No, TaskLoco keeps things simple. You write notes freeform and set reminders manually if needed. This approach is actually faster for many people since there's no parsing to learn or syntax to remember.
Can TaskLoco handle project management like Asana?
TaskLoco is designed for simplicity, not complex project management. It doesn't have Gantt charts, dependencies, or project templates. If you need those features, Asana is the better choice. TaskLoco excels at personal productivity and simple team coordination.
How do TaskLoco reminders compare to other apps?
TaskLoco reminders are delivered as push notifications that deep-link directly to your original note. When you tap the reminder, you instantly see your full context. Optional email and SMS reminders are available as extras.
Does TaskLoco work on mobile?
Yes, TaskLoco Premium and Lite Plus+ work through your mobile browser with full functionality. There's also TaskLoco Lite — a native app for anonymous, (20 notes max, no sync, no reminders).
How does TaskLoco file sharing work?
Drag files onto any note and they attach instantly. When you share the note, your team gets the files too. Each Premium account includes 10GB storage with options to add more. Files sync automatically with their notes.
Can I migrate from Todoist or Asana to TaskLoco?
Yes, though the process is manual since TaskLoco uses a different approach. You can copy your important tasks into TaskLoco notes, attach relevant files, and set new reminders. The simplified structure often makes this a good opportunity to declutter your workflow.
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TaskLoco is available on iPhone, Android, Chrome, and every web browser.